Applications over holiday season

All applications received on or after Friday 17 December 2021 will not be reviewed until Monday 17 January 2022.

Third-party access fees have changed

Effective 1 July 2021, flag fall, part permits and some categories of third Party Access fees have increased in line with increases in resourcing costs (less than 2% for category fees). Fees for other category types have decreased as these are simplified.

Find out more about the fee changes here.

Network access

Working by the railway?

The rail network is divided into several geographical routes and includes passenger lines and freight lines.

If you are planning on doing any work near the railway, please contact our Third-Party Access team who are your gateway to supporting you in delivering your work safely.

It's important to note that any work carried out must meet V/Line's requirements as set out in the Third Party Safety and Environmental Management Handbook.

Working near the railway can be a dangerous environment and we are able to help you navigate the risks. V/line is committed to safety, so we want to help you deliver your works safely and securely.

To help you achieve your time frames please contact us as early as possible in your planning process, this will enable us to best support you in delivering successfully.

The Third-Party Access team can help you with a multitude of works including:

  • construction sites near the railway;
  • utility works (water, electric, gas, cabling etc.);
  • radio transmitters;
  • bridge works;
  • new road schemes;
  • inspection and surveying; and
  • works within the designated precautionary area of level crossings.

Third Party Access teams do not deal with emergency works. For emergencies, please contact 1800 023 668.

Accessing V/Line land

Requesting access

Before submitting a Third Party Access application, please ensure to have read and understood our Site Access Guide.

If any works that involve amending / installing assets (including Non-Destructive-Digging) on V/Line Leased Land, approval from VicTrack (land owners) need to be sought prior to applying for access to V/Line.

All submitted applications must comply with Australian and V/Line standards before a Site Access Permit can be issued for access to our network.

Types of access

  • Non-disruptive access: a minimum of 28 business days notification is required to process an application that does not affect train services.
  • Disruptive access: a minimum of 100 days is required for access that disrupts train services.


Holders of a valid Site Access Permit (SAP) are able to access V/Line land.

Application process

The steps required in the application process depends on the nature of your request. 

What is the nature of your request?

Works Readiness Procedure

Please answer the questions below to see if the Works Readiness procedure applies to your access request.

1. Are the works disruptive to Rail Operations?

2. Are the works utilising an existing disruption to Rail Operations? 

3. Do the works involve:
  • A configuration change to the rail network?
  • Planned works that will alter infrastructure assets?
  • Planned works that will bring into service new infrastructure assets?
  • Commissioning of a new infrastructure asset?
  • De-commissioning of an existing infrastructure asset?*

If you answered yes to any of the questions above, you must follow and complete the T- Minus and works readiness procedure outlined in the Works Readiness & T-Minus Procedure document.

* Infrastructure assets are defined as anything tangible or intangible that can be used by V/Line to produce value to rail operations. This includes, but is not limited to Train Control Systems, Communications Systems, Track, Signalling, Civil, Structures, Electrical, Facilities, Stations, Carparks or Maintenance Depots. 

Complete your access request

To request access to V/Line land for any activities, you will be required to complete the Third Party Access Application Form. Please complete and submit your application form via a desktop device; applications completed via an iPad will not be received.

Your application must also include a minimum flagfall charge of $700 exc GST prior to the initial review being conducted. This fee is applicable to ALL applications and is non-refundable. The total cost of access will be determined once V/Line commence internal review to progress your access application to a Site Access Permit (See below Third Party Access Fee Structure).

To expediate the process, please supply a purchase order with the following details:

V/Line Corporation
GPO Box 5343
Melbourne VIC 3001

Description: Third Party Access Flagfall Fee - Brief description of project and location
Amount: $700 exc GST

Attach the purchase order to your application.