V/Line procurement activity plan 

The V/Line procurement activity plan provides suppliers an indication of likely procurement activities to be undertaken by V/Line. The disclosures below are provided for information purposes only and are subject to amendment from time to time.

For all enquiries, please email tenders@vline.com.au.

Procurement Name (P)

Opportunity Description (P)

Compliance Requirements (P)
(VGPB/MDPCP/e-Services)

Estimated contract duration (Years) (P)

RFX Release Date (P)

Market approach (P)) 
Signalling & Communications Panel Provide suitably qualified staff to assist engineering and delivery on short- and long-term secondments for Signalling Services and Communication and Radio Communications services:
   Detailed Design
   Testing & Commissioning
   Construction & Installation
   Documentation		 MDPCP 3  TBC Open Market
Provision of General Structures (Panel) Services Earthworks, Drainage Works, Masonry Works, Timber Work, Equipment Hire, Concrete Works, Steel and Wrought Iron Works MDPCP 3  FY25 Q3 Open Market
Heavy Haulage Services Logistic solution for Concrete Sleepers and other Rail Materials. (Start Q4/25 or Q1/26) VGPB 3 + 1 + 1 years FY26 Q1 Open Market
OneSteel Manufacturing Pty Ltd Engagement of sole supplier, supply of rail steel VGPB 3 + 1 + 1 years TBC Selective
Operational Control MS Panel RFT for OCS panel eServices 3 + 1 + 1 years FY26 Q3 Open Market
HiRail Track Spray RFT for HiRail Track Spray VGPB TBC N/A Open Market
Strategic Asset Management(SAM) services RFT to establish a panel capable of delivering specialist asset management services across strategy, lifecycle planning, data analytics, technical assessments, workforce capability, and digital solutions. VGPB TBC N/A Open Market
ElectroLogIXS system - Knorr Bremse ElectroLogIXS Support Services and Equipment Supply (Knorr Bremse) VGPB 3 + 1 + 1 years FY25/26 Q4 Direct Negotiation
Forklift Leasing Services RFT - Market assessment and contract refresh VGPB 1 year N/A Open Market
Thermit Weld Kit Goldschmidt Welding Kits VGPB 3 + 1 + 1 years Completed Direct Negotiation
Rail Construction and Renewal (RCR) Level crossings & bridges
Track installation & maintenance
Signalling systems
Station systems & infrastructure		 MDPCP 3 + 1 + 1 years FY25 Q4 Open Market
Ultrasonic Testing of Rail Extending the Ultrasonic Testing of Rail In-Track by Rail Flaw Detection Services Agreement with incumbent VGPB  1 year N/A Open Market
Security Products & Services Provision of Security Products & Services; Locksmith and physical security solutions VGPB  3 + 1 + 1 FY26 Q3 Open Market
Provision of Safety Consumables  Safety Consumables, Safety Boots VGPB  3 + 1 + 1 years FY25 Q3 Open Market
Supply of Composite FFU Transoms Delkor Rail Pty Ltd - FFU Transom sleepers VGPB  3 + 1 + 1 years FY25/26 Q3 Direct Negotiation
Turnouts and Crossings Turnouts and Crossings VGPB  3 + 1 + 1 years FY25 Q2 Open Market
Travel & Accommodation Panel Provision of Travel & Accommodation Panel Providers (Panel Refresh Planning & Sourcing Strategy) VGPB  3 + 1 + 1 years FY28 Q1 Open Market
Signalling material category RFT for Signalling material VGPB  3 + 1 + 1 years FY25/26 Q4 Direct Negotiation
Maintenance Tamping Services Maintenance service used for realignment of rail tracks MDPCP TBC FY26 Q1 Open Market
Rail Materials Panel Rail Materials Panel refresh VGPB  3 + 1 + 1 years FY25/26 Q2 Direct Negotiation
Electrical Works Panel Electrical Works Panel refresh MDPCP 3 + 1 + 1 years FY25/26 Q4 Open Market
Traffic Management Services Panel RFT for temporary traffic management/control services;Vic Roads register/compliance VGPB  3 + 1 + 1 years FY25/26 Q4 Open Market
Employee Assistance Program (EAP) EAP Services - Provision of a holistic health and wellbeing strategy by providing employees with an Employee Assistance Program (EAP) that assists them and their families when they are affected by personal or workplace issues or other problems. VGPB  3 + 2+ 2 years FY25 Q4 Open Market
Coordination Services (Integrated Service Provider - Coach Management) Provision OF Rail Replacement Coordination Services (Planning, Panel Allocation, Rostering and Supervisor services) for V/Line's rail replacement coach services VGPB 3 + 1 + 1 years FY26 Q1 Open Market
HCM System Procurement The procurement is for a Human Capital Management (HCM) system and implementation partner to replace V/Line’s existing HR and payroll platforms with an integrated cloud-based solution covering core HR, payroll, workforce management, and employee self-service capability. eServices 3 + 1 + 1 FY25 Q2 Selective
Rail Sleepers Panel RFT for timber & concrete sleepers VGPB 3 + 1 + 1 FY25 Q3 Open Market
Fleet Management / Lease (Light Comm Veh & P&E) Market engagement for the provision of Vehicle Fleet and Plant & Equipment Management Services VGPB 4+2+2 24/10/2025 Open Market
Employee Capability Testing Employee Capability Verification Testing encompassing: Language & Numerical; Psychometric; and Technical. eServices 3+2+2 FY25 Q4 Open Market
Rail Milling Services V/Line requires rail milling to re-profile track in alignment with its engineering standards. MDPCP 3+1+1 years FY26 Q1 Open Market
Bulk Diesel Fuel Provision of bulk diesel fuel supply VGPB 3 + 1 + 1 years FY27 Q1 Open Market
Vegetation Management Panel Provision of vegetation management services statewide VGPB 3 + 1 + 1 years Contract Negotiation Open Market
Service Maintenance for V/Line's CCTV Assets CCTV and other public display products and Maintenance VGPB 3 + 1 + 1 years FY25 Q2 Open Market
Service Maintenance for V/Line's Public Information & Display Systems and Clocks PIDS & Clocks maintenance VGPB 3 + 1 + 1 years FY25 Q2 Direct Negotiation
Waste Management Services Provision of Waste Collection services; opportunity to de-scope the waste collection services out of the Train Cleaning contract and roll into waste agreement. This will reduce paying for some services twice. Analytics from the FY25 Q1 contract extension indicated that their was potential to further improve the commercial position which was unable to be leveraged, this position changes with an open market engagement. VGPB 3 + 1 + 1 years FY25 Q1 Open Market
Train Cleaning Contract Open tender for provision of cleaning services to train and facilities. Opportunity for cleaning to be sole supplied rather than two discrete contracts. VGPB 3 + 1 + 1 years FY26 Q1 Open Market
Station Cleaning Open tender for provision of cleaning services to train and facilities. Opportunity for cleaning to be sole supplied rather than two discrete contracts. VGPB 3 + 1 + 1 years FY26 Q1 Open Market
A&M predictive modelling tool RFQ via eServices to engage market as an open request VGPB 3 + 1 + 1 years FY25/26 Q3 Open Market
Travellers Aid Australia - Accessible Buggy Services Contract Refresh & Sourcing Strategy (Selected tender). Community Based Partnership VGPB + 1  N/A Contract Variation (Extension)
Genetec VMS Migration Project RFQ via eServices to engage market as an open request VGPB 2 FY25 Q3 Selective
Rail Grinding  Services V/Line requires rail grinding to re-profile track in alignment with its engineering standards. MDPCP TBC FY26 Q1 Open Market
Waste Management Services Contract Refresh & engage market as an open tender VGPB TBC TBC Open Market
Minor Works Panel Establish a Panel is to deliver minor works and construction-related services. The Panel will support reactive and planned works, small upgrades, and site-based improvements MDPCP 3 + 2 + 2 years 5/01/2026 Selective
Provision of Human Resource Information System Services - Implementation Partner The procurement is for an implementation partner to configure, integrate, and deploy V/Line’s selected Human Capital Management (HCM) system, including data migration, system integration, testing, training, and go-live support. eServices 3 + 1 + 1 FY25 Q2 Selective
Finance Budgetting Tool The procurement is for a cloud-based finance budgeting and reporting tool to support V/Line’s Finance team with improved budgeting, forecasting, financial planning, and performance analysis capability. eServices 2 + 1  FY26 Q1 Selective Market
Data Analytics Platform The procurement is for a Data Analytics Platform and delivery partner to design, build, and operationalise V/Line’s enterprise data platform on Databricks and AWS, enabling scalable data ingestion, transformation, and advanced analytics capability. eServices 2 + 1  FY26 Q1 Selective Market
Welding Works (WW) Extend existing service agreement MDPCP 3 + 1 + 1  N/A Open Market