V/Line procurement activity plan 

The V/Line procurement activity plan provides suppliers an indication of likely procurement activities to be undertaken by V/Line. The disclosures below are provided for information purposes only and are subject to amendment from time to time.

For all enquiries, please email tenders@vline.com.au.

Procurement Name (P)

Opportunity Description (P)

Compliance Requirements (P)
(VGPB/MDPCP/e-Services)

Estimated contract duration (Years) (P)

RFX Release Date (P)

Market approach (P)) 
Signalling & Communications Panel Provide suitably qualified staff to assist engineering and delivery on short- and long-term secondments for Signalling Services and Communication and Radio Communications services: MDPCP 3  TBC Open Market
Heavy Haulage Services Testing & Commissioning VGPB 3 + 1 + 1 years FY26 Q1 Open Market
OneSteel Manufacturing Pty Ltd Construction & Installation VGPB 3 + 1 + 1 years TBC Selective
Operational Control MS Panel Documentation" eServices 3 + 1 + 1 years FY25 Q2 Open Market
HiRail Track Spray Earthworks, Drainage Works, Masonry Works, Timber Work, Equipment Hire, Concrete Works, Steel and Wrought Iron Works VGPB TBC N/A Open Market
Strategic Asset Management(SAM) services Logistic solution for Concrete Sleepers and other Rail Materials. (Start Q4/25 or Q1/26) VGPB TBC N/A Open Market
ElectroLogIXS system - Knorr Bremse Engagement of sole supplier, supply of rail steel VGPB 3 + 1 + 1 years FY25/26 Q4 Direct Negotiation
Forklift Leasing Services RFT for OCS panel VGPB 1 year N/A Open Market
Thermit Weld Kit RFT for HiRail Track Spray VGPB 3 + 1 + 1 years Completed Direct Negotiation
Rail Construction and Renewal (RCR) RFT to establish a panel capable of delivering specialist asset management services across strategy, lifecycle planning, data analytics, technical assessments, workforce capability, and digital solutions. MDPCP 3 + 1 + 1 years FY25 Q4 Open Market
Ultrasonic Testing of Rail ElectroLogIXS Support Services and Equipment Supply (Knorr Bremse) VGPB  1 year N/A Open Market
Security Products & Services RFT - Market assessment and contract refresh VGPB  3 + 1 + 1 FY26 Q3 Open Market
Provision of Safety Consumables  Goldschmidt Welding Kits VGPB  3 + 1 + 1 years FY25 Q3 Open Market
Supply of Composite FFU Transoms "Level crossings & bridges  VGPB  3 + 1 + 1 years FY25/26 Q3 Direct Negotiation
Turnouts and Crossings Track installation & maintenance VGPB  3 + 1 + 1 years FY25 Q2 Open Market
Travel & Accommodation Panel Signalling systems VGPB  3 + 1 + 1 years FY28 Q1 Open Market
Signalling material category Station systems & infrastructure VGPB  3 + 1 + 1 years FY25/26 Q4 Direct Negotiation
Maintenance Tamping Services * MDPCP TBC FY26 Q1 Open Market
Rail Materials Panel Extending the Ultrasonic Testing of Rail In-Track by Rail Flaw Detection Services Agreement with incumbent VGPB  3 + 1 + 1 years FY25/26 Q2 Direct Negotiation
Electrical Works Panel Provision of Security Products & Services; Locksmith and physical security solutions MDPCP 3 + 1 + 1 years FY25/26 Q4 Open Market
Traffic Management Services Panel Safety Consumables, Safety Boots VGPB  3 + 1 + 1 years FY25/26 Q4 Open Market
Employee Assistance Program (EAP) Delkor Rail Pty Ltd - FFU Transom sleepers VGPB  3 + 2+ 2 years FY25 Q4 Open Market
Coordination Services (Integrated Service Provider - Coach Management) Turnouts and Crossings VGPB 3 + 1 + 1 years FY26 Q1 Open Market
HCM System Procurement Provision of Travel & Accommodation Panel Providers (Panel Refresh Planning & Sourcing Strategy) eServices 3 + 1 + 1 FY25 Q2 Selective
Rail Sleepers Panel RFT for Signalling material VGPB 3 + 1 + 1 FY25 Q3 Open Market
Fleet Management / Lease (Light Comm Veh & P&E) Maintenance service used for realignment of rail tracks VGPB 4+2+2 24/10/2025 Open Market
Employee Capability Testing Rail Materials Panel refresh eServices 3+2+2 FY25 Q4 Open Market
Rail Milling Services Electrical Works Panel refresh MDPCP 3+1+1 years FY26 Q1 Open Market
Bulk Diesel Fuel RFT for temporary traffic management/control services;Vic Roads register/compliance VGPB 3 + 1 + 1 years FY27 Q1 Open Market
Vegetation Management Panel EAP Services - Provision of a holistic health and wellbeing strategy by providing employees with an Employee Assistance Program (EAP) that assists them and their families when they are affected by personal or workplace issues or other problems. VGPB 3 + 1 + 1 years Contract Negotiation Open Market
Service Maintenance for V/Line's CCTV Assets Provision OF Rail Replacement Coordination Services (Planning, Panel Allocation, Rostering and Supervisor services) for V/Line's rail replacement coach services VGPB 3 + 1 + 1 years FY25 Q2 Open Market
Service Maintenance for V/Line's Public Information & Display Systems and Clocks The procurement is for a Human Capital Management (HCM) system and implementation partner to replace V/Line’s existing HR and payroll platforms with an integrated cloud-based solution covering core HR, payroll, workforce management, and employee self-service capability. VGPB 3 + 1 + 1 years FY25 Q2 Direct Negotiation
Waste Management Services RFT for timber & concrete sleepers VGPB 3 + 1 + 1 years FY25 Q1 Open Market
Train Cleaning Contract Market engagement for the provision of Vehicle Fleet and Plant & Equipment Management Services VGPB 3 + 1 + 1 years FY26 Q1 Open Market
Station Cleaning Employee Capability Verification Testing encompassing: Language & Numerical; Psychometric; and Technical. VGPB 3 + 1 + 1 years FY26 Q1 Open Market
A&M predictive modelling tool V/Line requires rail milling to re-profile track in alignment with its engineering standards. VGPB 3 + 1 + 1 years FY25/26 Q3 Open Market
Travellers Aid Australia - Accessible Buggy Services Provision of bulk diesel fuel supply VGPB + 1  N/A Contract Variation (Extension)
Genetec VMS Migration Project Provision of vegetation management services statewide VGPB 2 FY25 Q3 Selective
Rail Grinding  Services CCTV and other public display products and Maintenance MDPCP TBC FY26 Q1 Open Market
Waste Management Services PIDS & Clocks maintenance VGPB TBC TBC Open Market
Minor Works Panel Provision of Waste Collection services; opportunity to de-scope the waste collection services out of the Train Cleaning contract and roll into waste agreement. This will reduce paying for some services twice. Analytics from the FY25 Q1 contract extension indicated that their was potential to further improve the commercial position which was unable to be leveraged, this position changes with an open market engagement. MDPCP 3 + 2 + 2 years 5/01/2026 Selective
Provision of Human Resource Information System Services - Implementation Partner Open tender for provision of cleaning services to train and facilities. Opportunity for cleaning to be sole supplied rather than two discrete contracts. eServices 3 + 1 + 1 FY25 Q2 Selective
Finance Budgetting Tool Open tender for provision of cleaning services to train and facilities. Opportunity for cleaning to be sole supplied rather than two discrete contracts. eServices 2 + 1  FY26 Q1 Selective Market
Data Analytics Platform RFQ via eServices to engage market as an open request eServices 2 + 1  FY26 Q1 Selective Market
Welding Works (WW) Contract Refresh & Sourcing Strategy (Selected tender). Community Based Partnership MDPCP 3 + 1 + 1  N/A Open Market