V/Line procurement activity plan 

The V/Line procurement activity plan provides suppliers an indication of likely procurement activities to be undertaken by V/Line. The disclosures below are provided for information purposes only and are subject to amendment from time to time.

For all enquiries, please email tenders@vline.com.au.
 

Procurement Name

The opportunity 
including list and description
 of goods and services
(with estimated quantities if known)

Special Requirements

Estimated Contract Duration

Estimated invitation to supply release date

Market Approach (RFQ/RFT/EOI/SPC) 
Provision of Safety Consumables Safety Consumables, Safety Boots Compliance to V/Line Operations requirements, LIDP and Modern Slavery obligations 3 + 1 + 1 years FY25 Q1 RFT
Rail Replacement Coach Services (Panel) Provision of V/Line rail replacement coach services panel Compliance to V/Line Operations requirements 3 + 1 + 1 years FY25 Q1 Open Market
Coach Management Services (Integrated Service Provider) Provision of Coach Management Services (Planning, Panel Allocation, Rostering and Supervisor services) for V/Line's rail replacement coach services Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years 2023 Q4 Open Market
Station Cleaning Provision of Station Cleaning Services Compliance to V/Line Operations requirements, LIDP and Modern Slavery obligations 3 + 1 + 1 years FY25 Q2 Open Market
Carriage Cleaning Provision of Carriage Cleaning Services Compliance to V/Line Operations requirements, LIDP and Modern Slavery obligations 3 + 1 + 1 years FY25 Q2 Open Market
Provision of Coach Replacement Signage Coach Replacement Signage     FY25 Q3 Open market
Travel & Accommodation Panel Provision of Travel & Accommodation Panel Providers   3 + 1 + 1 years FY25 Q3 Open Market
Waste Management Provision of Waste Management Services Compliance to V/Line NDAM & Operations requirements, LIDP and Modern Slavery obligations 3 + 1 + 1 years FY26 Q1 Open Market
Bulk Diesel Fuel Provision of bulk diesel fuel supply   3 + 1 + 1 years FY26 Q2 Open Market
Security Products & Services Provision of Security Products & Services Locksmith and physical security solutions 3 + 1 + 1 years FY26 Q3 Open Market
Provision of Employee Medical Checks Medical Checks for Employees Regional Coverage and Compliance to National Standard for Health Assessment for Rail Safety Workers   3 + 1 + 1 years In Market RFT (Selective)
Provision of Telecommunication Services  Data
Radio
Equipment		   5 + 5 + 5 years In Market Direct Negotiation
Provision of Human Resource Information System Services 
  • Implementation of a new, replacement solution
  • Solution providers to leverage V/Line’s Integration Platform based on AWS to integrate with existing and future systems to provide an automated, orchestrated and flexible Human Resource Information Service Modernisation (HRISM) Solution.
   3 + 1 + 1 years FY25 Q3 RFP (Selective)
Human Factors Services Panel This scope is related the requirement for qualified HF Specialist as a requirement under V/Line’s Safety Management System for integration activities and support to nominated projects on an as needed basis.  Compliance to V/Line Operations requirements 3 + 1 + 1 years In Market RFP (Selective)
Fleet Management / Lease (Light Comm Veh & P&E) Engagement of a third party consultant to run a market engagement for the provision of Vehicle Fleet and Plant & Equipment Management Services   1 year FY25 Q3 SPC
Fleet Management / Lease (Light Comm Veh & P&E) Market engagement for the provision of Vehicle Fleet and Plant & Equipment Management Services     TBC TBC
Professional and Technical Services (Panel)  RFT for PTS Panel Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years FY25 Q1 RFT (Selective)
Timetable Design and Production Timetable Design and Production   3 +2 +2 FY26 Q4 TBC
Ticketing System (VNet) Develop a new ticketing system for Vline through an EOI     FY25 Q3 EOI
Cisco Hardware Reseller of Cisco system procurement      In Market RFT (Selective) - eServices
PPM Tools PPM tools for the Transfomation team      In Market RFI (Open Tender + eServices)
Kinetic license renewal  Kinetic license renewal      TBC TBC
AI Policy AI tools procurement     TBC TBC
Digital Safety Permit Solution To deliver a solution that converts the manual process of issuing and managing the required authority types into an  electronic process that will assist add a layer of validations that will assist in making the work environment safer and ensure the process of exchanging the authority between the train controllers and TFPCs seamless while having relevant checks by both parties   3 + 1 + 1 TBC Open Tender
Signalling & Communications Panel Provide suitably qualified staff to assist engineering and delivery on short- and long-term secondments for Signalling Services and Communication and Radio Communications services: 
  • Detailed Design
  • Testing & Commissioning
  • Construction & Installation
  • Documentation
   3 + 1 + 1 TBC Open Tender
Enterprise Asset Management System (EAMS) Asset Management repository     In Market RFI (Open Tender + eServices)
Employee Assistance Program (EAP) EAP Services     FY26 Q2 TBC
Employee Capability Testing Employee Capability Verification Testing encompassing:
Medical Assessment; Drug & Alcohol; Language & Numerical; Psychometric; and Technical.		     FY26 Q2 TBC
Supply of Signalling Materials Type Approved Signalling Materials Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years In Market Direct Negotiation
Supply of Pre-Cast Concrete Products (Panel) Reinforced Concrete Pipes & Culverts Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years FY25 Q3 Open Market
Provision of Propriety Goods / Services: Westcad & Interlocking System Establishing a new mantainance contract Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years FY25 Q3 Direct Negotiation
Supply of Sleepers Provision of Rail Sleepers in line with specifications Type Approved Product 3 + 1 + 1 years In Market Direct Negotiation
Provision of  Service Maintenance for V/Line's Public Information Display Assets CCTV and other public display products and Maintenance   3 + 1 + 1 years FY25 Q2 Open Market
Provision of Service Maintenance for V/Line's PIDS & Clocks PIDS & Clocks maintenance Type Approved + Intellectual Proprerty and Propiety Technology 3 + 1 + 1 years FY25 Q2 Direct Negotiation
Vegetation Management Panel Provision of vegetation management services statewide Multiple legislative obligations 3 + 1 + 1 years In Market Open RFT
Consolidation of Signalling Materials, Services and Proprietery Equipment Signalling Materials, Services and Proprietery Equipment - UGL/Alstom/Siemens Compliance with Rail Industry Standards and regulations 6 + 2 + 2 years FY25 Q3 Direct Negotiation
Turnouts and Crossings   Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years FY25 Q2 Open Tender then move to Selective
Heavy Haulage Panel     3 + 1 + 1 years FY25 Q4 Open Market
Safe Working and Labour Hire Panel Panel Refresh Compliance with Rail Industry Standards and regulations 3 + 1 + 1 years In Market Open Market
Rail Materials Panel Panel Refresh Compliance with Rail Industry Standards and regulations and NIST-2654 3 + 1 + 1 years In Market Open RFT
Ballast Panel Panel Refresh Compliance with Rail Industry Standards and regulations and NIST-2654 3 + 1 + 1 years In Market Open RFT
Rail Milling Services       FY26 Q1 Open Market
Strategic Asset Data Integrity Program Tracking of Train Movement     FY26 Q2 Selective
Supply of Composite FFU Transoms Facilities Management (13 Categories)     FY26 Q1 Selective
Onesteel  Engagement of sole suplier, supply of rail steel Require updated Scope of Works from project engineers. 3 + 1 + 1 years FY25 Q2 Selected Tender
Supply of Rail Lubricants and Signage Rail Lubricants/Grease
TSR Beacons
Signage		     FY26 Q3 Seletive
Supply of Rail Guidance Equipment Management of Rail Road Vehicles (RRV) Compliance with Specific Rail Regulations   FY26 Q3 Open Market
Osmose - Electric Pole Staking Procurement of electrical pole stacking services       Contract Extension
Electrical Services Panel RFT for Electrical services   3+1+1 years FY25/26 Q2 Open Market
Operational Control MS Panel RFT for OCS panel      FY26 Q3 Open Market
Rail Sleepers Panel RFT for timber & concrete sleepers Compliance with Rail Industry Standards and regulations 3+1+1 years FY25 Q2 Open Market 
Precast concrete panel Procurment of Pre cast concrete box culverts     FY26 Q2 EOI / RFT
Supply of  Duratrack sleepers  Supply of  Duratrack sleepers through Integrated recycling     FY26 Q3 Direct Negotiation
Signalling material Category Refresh RFT for Signalling material category     FY26 Q2 Open Market
Traffic Management Panel RFT for temporary traffic management/control services  Vic Roads register/compliance 3+1+1 years FY25/26 Q2 Selective RFT (register prequalification)
ElectroLogIXS system - Knorr Bremse ElectroLogIXS Support Services and Equipment Supply   3+1+1 years FY26 Q3 Direct Negotiation