Third-party access fee structure

Effective 1 July 2020

The new third-party access fee structure reduces 14 application types into six categories as detailed below. Each fee is per project only, multiple access is calculated separately.

Flagfall

An initial flagfall fee of $669 + GST is applicable for all applications. This fee is payable upfront and covers the cost of the initial review of each application. This fee is non-refundable.

Type 1

Inspections, observations, investigations, groundwater/soil sampling, scanning, surveys, assessments.
Minimum access fee - $4,300 + GST (plus flagfall)

Type 2

Vegetation removal, materials laydown/assembly, landscaping, waste removal, weed control, fencing.
Minimum access fee - $4,812.50 + GST (plus flagfall)

Type 3

Maintenance and minor civil works, cabling, non-destructive digging, infrastructure repairs, equipment installation.
Minimum access fee - $5,325 + GST (plus flagfall)

Type 4

Underground and overhead service installations, renewals, replacements, boring.
Minimum access fee - $7,037.50 + GST (plus flagfall)

Type 5

Construction, major civil works, earthworks, excavations, trenching, decommissioning of infrastructure.
Minimum access fee - $8,750 + GST (plus flagfall)

Type 6* Fee for Service (as determined by V/Line) – for ongoing access requirements calculated on a per project basis, refer below.

The minimum fees for each access type are reflective of the hours required for V/Line to undertake the tasks required to ensure access applications comply with all applicable Australian and V/Line standards. Dependant on the complexity of the proposed activity, a higher fee may be incurred.

Part Permits are issued for third party access not entering the rail reserve, they incur a fee of $669 + GST.

For priority processing (less than 28 days from the date submitted) a loading of 50% is applicable on the calculated fee.

* Type 6 - For ongoing access requirements, costs will be charged as a fee for service. Based on the hours required for V/Line and/or external consultants to undertake the tasks required to ensure access applications comply with all applicable Australian and V/Line standards, an invoice will be issued on a monthly basis for the duration of the works/access. The applicant will be provided with the hourly service rates and purchase order requirements upon application submission. Additional charges, including but not limited to requests for site visits or meetings will be charged at applicable fee for service rates.

Frequently Asked Questions

What are the changes to Third Party Access Fees?

5 broad application type categories have been created. Access fees will be charged on an individual application basis, the fee being determined by which of the 5 categories your access request falls into, the complexity of the application and any additional charges that are applicable.

A uniform flag fall fee, applicable to all applications has been implemented. This fee is payable upfront and is non-refundable.

Why have these changes been made to Third Party Access Fees?

The 5 broad application types and associated fees consolidate, simplify and streamline the previous 14 different application types and 27 individual fees.

V/Line is required under rail safety legislation to identify and assess risks to safety associated with third parties accessing the rail corridor and issue a Site Access Permit for the purpose of managing those risks. The changes to third access fees reflect the actual cost incurred by V/Line to undertake the tasks required to ensure access applications comply with all applicable standards.

Reviewing your initial application fees involves technical assessment and associated administrative tasks. The flag fee covers the cost of these.

How are the Fees Calculated?

All fees are calculated by determining the total work hours, at each applicable hourly resource rate, required to ensure access applications comply with all applicable standards. As such, fees reflect the actual cost to V/Line to undertake all the tasks required to issue a Site Access Permit.

The initial review of your application, the cost of which is covered by the flag fall fee includes determining what the total fee will be.

What is my application fee paying for?

The fee you are charged reflects the actual cost incurred by V/Line to undertake all the tasks required to issue a Site Access Permit. These tasks may include:

  • Third Party Access Review
  • Safety and Safe Working Evaluation
  • Site Surveillance
  • Environmental Assessment
  • Engineering Design Analysis
  • Internal V/Line Notifications
  • Associated Administrative Activities

Why is there an upfront flag fall fee and why is it non-refundable?

The flag fall fee covers the cost of V/Line initially assessing your application as well as the costs associated with administering a new application. It is non-refundable because in the event your application is cancelled V/Line has already incurred the above costs.

When do these changes to Third Party Access Fees take effect?

The news fees are applicable for all applications submitted on or after 1 July 2020. For applications submitted before this date, the previous fee schedule applies.

What Will I Be Charged if I need to Extend my Site Access Permit that was issued before 1 July 2020?

For extensions of access there will be no charge to extend the Site Access Permit. In the event that your requirements or activities change as part of your access extension request, the existing permit will cease and a new access application will be required to be submitted.

How do “Fees for Service” work?

For ongoing access requirements, costs will be charged as a fee for service. The fee is determined by calculating the total work hours, at the applicable hourly resource rates, required to ensure access applications comply with all applicable standards. An additional invoice reflecting total cost will be issued on a monthly basis for the duration of the works/access.

Who is effected by the change to Third Party Access Fees?

All third parties requesting access to V/Line land.

How is the Application Process Changing?

Assessment of your access application will be subject to the payment of the flag fall fee. Following an initial review of your application which includes determining and communicating to you the total fee payable, no further assessment will be undertaken by V/Line until the flag fall payment has been received.

A priority processing service has been introduced. This service provides an opportunity for applicants to fast track their application (a priority processing fee applies).

The remainder of the application process remains the same.