Third-party access fee structure

Effective 1 July 2021

Each fee is per project only, multiple access is calculated separately.

Flagfall

An initial flag fall fee of $700 + GST is applicable for all applications. This fee is payable upfront and covers the cost of the initial review of each application. This fee is non-refundable.

Type 1

Inspections, observations, investigations, groundwater/soil sampling, scanning, surveys, non-destructive digging, geotechnical investigation, assessments, fencing, materials laydown/assembly and any other activities undertaken outside of the danger zone including no potential to enter danger zone.

Price on Application - minimum access fee - $1,600 + GST

Type 2

Inspections, observations, investigations, groundwater/soil sampling, scanning, surveys, non-destructive digging, geotechnical investigation, assessments, fencing, materials laydown/assembly and any other activities undertaken inside of the danger zone including potential to enter danger zone.

Vegetation removal, landscaping, waste removal, weed control, cabling

Price on Application - minimum access fee - $ 4,500 + GST

Type 3

Maintenance and minor civil works, infrastructure repairs, equipment installation.

Price on Application - minimum access fee - $ 5,400 + GST

Type 4

Underground and overhead service installations, renewals, replacements, decommissioning of infrastructure.

Price on Application - minimum access fee - $7,100 + GST

Type 5

Major civil works.

Price on Application - minimum access fee - $8,900 + GST

Type 6* Fee for service (as determined by V/Line) – for ongoing access requirements calculated on a per project basis, refer below.

The minimum fees for each access type are reflective of the hours required for V/Line to undertake the tasks required to ensure access applications comply with all applicable Australian and V/Line standards. Dependant on the complexity of the proposed activity, a higher fee may be incurred.

Part permits are issued for third party access not entering the rail reserve, they incur a fee of $700 + GST.

* Type 6 - For ongoing access requirements, costs will be charged as a fee for service. Based on the hours required for V/Line and/or external consultants to undertake the tasks required to ensure access applications comply with all applicable Australian and V/Line standards, an invoice will be issued on a monthly basis for the duration of the works/access. The applicant will be provided with the hourly service rates and purchase order requirements upon application submission. Additional charges, including but not limited to requests for site visits or meetings will be charged at applicable fee for service rates.

Frequently Asked Questions

What are the changes to Third Party Access Fees?

Category type 1 has been simplified to be limited to activities outside of the danger zone only, with the new reduced fee for this category reflecting this.

Category type 2 now includes a broader range of activities all within the danger zone. This fee has also been reduced to reflect the simpler nature of these broader activities.

The remainder of category type fees has increased(less than 2%) in line with increases in the hourly rates for V/Line employees tasked with reviewing and assessing access applications.

V/Line is required under rail safety legislation to identify and assess risks to safety associated with third parties accessing the rail corridor and issue a Site Access Permit for the purpose of managing those risks. The changes to third access fees reflect the actual cost to V/Line to undertake the tasks required to ensure access applications comply with all applicable standards.

The uniform flag fall fee, applicable to all applications has increased from $669 to $700 + GST.

Fees for part permits, issued for third party access not entering the rail reserve have increased from $669 to $700 + GST

How are the Fees Calculated?

All fees are calculated by determining the total work hours, at each applicable hourly resource rate, required to ensure access applications comply with all applicable standards. As such, fees reflect the actual cost to V/Line to undertake all the tasks required to issue a Site Access Permit.

The initial review of your application, the cost of which is covered by the flag fall fee includes determining what the total fee will be.

What is my application fee paying for?

The fee you are charged reflects the actual cost incurred by V/Line to undertake all the tasks required to issue a Site Access Permit. These tasks may include:

  • Third Party Access Review
  • Safety and Safe Working Evaluation
  • Site Surveillance
  • Environmental Assessment
  • Engineering Design Analysis
  • Internal V/Line Notifications
  • Associated Administrative Activities

When do these changes to Third Party Access Fees take effect?

The new fees are applicable for all applications submitted on or after 1 July 2021. For applications submitted before this date, the previous fee schedule applies.

What Will I Be Charged if I need to Extend my Site Access Permit that was issued before 1 July 2021?

For extensions of access there will be no charge to extend the Site Access Permit. In the event that your requirements or activities change as part of your access extension request, the existing permit will cease and a new access application will be required to be submitted.

How do “Fees for Service” work?

For ongoing access requirements, costs will be charged as a fee for service. The fee is determined by calculating the total work hours, at the applicable hourly resource rates, required to ensure access applications comply with all applicable standards. An additional invoice reflecting total cost will be issued on a monthly basis for the duration of the works/access.

Who is effected by the change to Third Party Access Fees?

All third parties requesting access to V/Line land.